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Simply having a backup makes some businesses feel safe and secure. However, this can be misleading.

If you are responsible for backups you should consider:
– How often you test/restore your backups – when have you last checked your backups work?
– How many versions of backups you have – how many options do you have?
– What you backup to. What we are trying to say is you should be backing up to the right kit. Getting this right is important.
– Whether you have an offsite backup – don’t leave the backup in the building. If the worst happens, you need your data offsite.

STEP 1: Decide what you need to backup
Invariably this comes down to what you will need in case the worst happens. Imagine your building and IT infrastructure are destroyed – what do you need to keep operating as a business? Does your backup only include your data (i.e. Word documents, spreadsheets), what about your emails? What about the setup of the server? A bare metal backup will take an entire snapshot of your server (i.e. everything it holds) and puts it into a format that will allow you to restore onto different hardware if you lose the server. It’s the belt and braces of backups and means nothing gets left out.

STEP 2: How quickly will you need that backup to be operational.
This is so important. Data use is increasing every year which means more files to backup and therefore more time taken to get those files back to an operational state. With the ‘cloud’ becoming more of a buzz word, businesses are backing up to an online location without considering how long it will take to download all that data. This is dependent on your connectivity and size of backup. Ensuring your recovery time for file restoration is suitable is equally as important as actually having backups in the first place.

STEP 3: Taking your backup offsite
Don’t get fooled into thinking that because you have a backup of your critical information you are sorted. If that backup isn’t taken offsite and something catastrophic happens to your site and server(s), there is a good chance your backup is going down too. Don’t rely on storing your data in a fireproof safe, if you lose your site (due to fire or similar) you’ll be unable to get access to your data. So, always take a backup offsite. Come up with a clear rotation policy giving clear responsibility to individual(s) for removing the backups every day.

STEP 4: How far back do you want your backups to go?
With the rise of Ransomware, the recommendation is to multiple versions of your backups. That way, you’ll have more backup options available to you. How many and how far back depends on your business’s needs. Either way, please please please consider it

STEP 5: Make it happen
Not much to add here. If you have gone through the steps above, then make it all happen.

If you have got any questions on the above, give us a call on 029 2076 2337 or email